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Email - A Tool You Can Control
By Kelly J. Watkins, MBA
If you let it, email can take over your life. Or, you can choose to be in charge by taking control of the volume, content, and importance of your email.
1. Filter it! To limit the time you waste reading junk emails and spam, you could use a filter program. This is a system that weeds out emails based on subject lines and content. They can be effective, but use caution. They can filter out too much. Some filter programs will put the questionable messages in a separate folder, which you can review. Of course, that will take some discipline on your part to view the messages periodically and ensure that nothing important was trapped. (Sign up for a f.r.e.e mini-workshop on email etiquette at http://www.KeepCustomers.com/EmailWorkshop.htm.)
2. Determine when to unsubscribe. If you subscribe to numerous newsletters, quotes-of-the-day, etc., take the "consistent" and "significant" test. When the item appears, do you "consistently" read it? That is, do you read most of the issues? Secondly, does it past the "significant" test? Do you read quite a bit of the information and find it useful? If you answered yes to both questions, stay on the mailing
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list. Otherwise, remove yourself. 3. Prioritize! Make a conscious choice regarding when you'll review email. Once per day may be sufficient for some, while others may need to check for messages several times. Does your job really require you to be glued to the computer screen? In the six years I've been speaking and writing about email communication, I've never found anyone who had to be as connected as he/she thought! Email is an invaluable tool that helps you in conducting the communication portion of your job. You control this tool. Don't stop what you're doing every time a new email arrives. That's inefficient. If you can't resist the mystery shrouding the new message, turn off the tone that tells you a new message has arrived. 4. Make a time plan. When drafting your plan, remember to include not only the time you spend reading messages, but also the time you spend responding to messages. Personally, when I check email in the morning, I catch myself reading junk mail and typing lengthy responses to friends or colleagues. The next thing I know, the most productive part of my day is wasted. To avoid this, I review my email in the morning and wait to respond to "non-essential" messages until mid-afternoon, which is my unproductive (i.e., "sleepy") time. (Test your email skills by taking a fun quiz at http://www.KeepCustomers.com/EmailQuiz.htm.) 5. Implementation. Once you've created a plan for reading email messages, implement it. Any time plan will be effective if you'll simply use it. Article Source: http://www.articleblender.com By email expert Kelly J. Watkins, MBA. Sign up for a f.r.e.e. Mini-Workshop. Discover practical tips & techniques to make your email messages more effective. Click here: www.KeepCustomers.com/EmailWorkshop.htm. Hurry! This is a limited time offer. If you snooze, you lose.To view tips on communication & customer service, or to order "Email Etiquette Made Easy" (a comprehensive guide filled with exercises and examples), visit www.KeepCustomers.com. How good are your email skills? Take a fun quiz and find out. www.KeepCustomers.com/EmailQuiz.htm.
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How To Work Less And Gain More By Understanding The 80/20 Principle
By Tristan Loo
In 1895, Italian economist, Dilfredo Pareto, first wrote about the principle known as the Pareto Principle or the 80/20 Rule. The 80/20 Rule according to Pareto simply meant that the top 20% of Read more...
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10 Things A Manager Must Do On The First Day
By Martin Haworth
You only get one chance to make a first impression, so the first day in your new role is vital to give everyone the right taste for who you are and to get things off to a great start.So, here Read more...
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Stress Management: What You Need To Know
By Carl Walker
Stress management is the relief or attempted relief of stress. Stress can be caused by any number of mitigating factors and stress management has become an important tool in the world today. With Read more...
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Communicating Goals
By Mark Shead
Leaders recognize that in order to lead effectively they need to give their followers success. Some leaders are concerned that if they reveal their goals to their subordinates there is the Read more...
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is the organizational process that includes strategic planning, setting; objectives, managing resources, deploying the human and financial assets needed to achieve objectives, and measuring results. ...
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